AI that works across
your entire workforce
Connect scheduling, leave, attendance, and payroll in one intelligent platform. NexFlow builds your weekly rota in minutes - factoring in availability, contracts, and compliance automatically.
Trusted by shift-based teams across the UK
Managing rotas should not feel like
spinning plates
Shift-based businesses face unique challenges that generic tools simply were not built to solve. Sound familiar?
Hours lost every week
Managers spend Sunday building rotas in spreadsheets instead of managing their team.
Shift gaps & no-shows
Last-minute absences leave you scrambling to cover shifts with no visibility of who's available.
Fairness complaints
Without clear rules, staff feel rotas are unfair — leading to disputes and low morale.
Compliance risks
Working time regulations, contracted hours, rest breaks — easy to miss without automated checks.
Agency over-dependence
Costly agency workers fill gaps that your own flexible staff could cover — if you had visibility.
No audit trail
When things go wrong, there's no record of changes, approvals, or who was responsible.
One platform to manage your entire workforce
NexFlow connects scheduling, leave, attendance, and payroll into a single intelligent platform — so nothing falls through the cracks and your managers can focus on their teams, not their spreadsheets.
- ✓AI that learns your team's patterns, contracts, and preferences
- ✓Multi-site visibility across all your locations in one dashboard
- ✓Built-in working time compliance and rest break alerts
- ✓Leave, attendance, and payroll all connected — no double entry
- ✓Mobile-first for managers and employees alike
- ✓Full audit trail and change history by default
Everything connected in one place
NexFlow is not a collection of tools bolted together. It is one unified platform where scheduling, leave, attendance, and payroll share the same data — so nothing ever falls through the cracks.
Scheduling
AI rota builder that auto-assigns shifts based on contracts, availability, skills, and fairness rules. Publish a full week in under 3 minutes.
- AI auto-fill open shifts
- Working time compliance
- Drag & drop adjustments
- Instant staff notifications
Leave Management
Employees request leave via the app. Managers approve instantly. Balances update automatically — no spreadsheets, no disputes.
- Mobile leave requests
- Automatic balance tracking
- Block-out dates
- Approval chains
Attendance Tracking
GPS-verified mobile clock-in gives managers live visibility the moment it happens. Late arrivals and absences flagged automatically.
- GPS clock-in & out
- Live attendance dashboard
- Absence alerts
- Overtime tracking
Payroll & Analytics
Every hour worked, every absence — tracked and ready to export. One-click payroll exports with full labour cost reporting.
- One-click payroll export
- Labour cost by location
- Overtime calculations
- Absence pattern analytics
AI Insights
Get business-critical workforce insights and automate tedious admin. NexFlow learns your patterns and gets smarter every week.
- Predictive scheduling
- Absence pattern detection
- Cost optimisation tips
- Compliance risk alerts
Integrations
Connect NexFlow with your existing payroll, HR, and finance tools. 50+ integrations including Xero, Sage, QuickBooks, and more.
- Xero & Sage payroll
- QuickBooks sync
- Custom API access
- Zapier automation
Up and running in three steps
Define your rules
Set up contracts, working patterns, skill requirements, and compliance rules once. NexFlow remembers everything.
Build & optimise
Our AI generates a compliant, fair rota in seconds. Review, adjust, and publish to your whole team instantly.
Adapt in real time
When staff call in sick or shifts change, NexFlow shows you who is available to cover - and notifies them instantly.
Intelligent workforce tools that put
you back in control
Smart rota building that thinks ahead
Our AI auto-assigns shifts based on contracted hours, availability, skills, and fairness rules. It learns your team's patterns over time and gets better every week. Publish a full week's rota in under 3 minutes.
- ✓Auto-fill open shifts instantly
- ✓Fairness balancing across your team
- ✓Working time compliance built in
- ✓Drag & drop to make adjustments
Digital leave that actually works
Employees request leave via the app. Managers review, approve or decline instantly with leave balances updating automatically. No more spreadsheets, no more disputes about who has how many days left.
- ✓Instant leave requests on mobile
- ✓Automatic balance tracking
- ✓Block-out dates and approval chains
- ✓Integrated with the rota so gaps are flagged
Real-time visibility of who's in
Employees clock in and out from their mobile. Managers see live attendance the moment it happens. Late arrivals, absences, and overtime are flagged automatically so nothing slips through the cracks.
- ✓GPS-verified mobile clock-in
- ✓Live attendance dashboard
- ✓Late arrival & absence alerts
- ✓Overtime tracking and approval
From shifts to payroll in one click
Every hour worked, every overtime minute, every absence - all tracked and ready to export. Connect to your existing payroll provider or download formatted reports. Plus workforce analytics to spot trends before they become problems.
- ✓One-click payroll exports
- ✓Labour cost reporting by location
- ✓Overtime and bank holiday calculations
- ✓Absence pattern analytics
What our customers actually say
"We used to spend three hours every Sunday building the rota in Excel. Now it takes 4 minutes and the AI handles all the compliance checks automatically. It has genuinely changed how we operate."
"The leave management alone was worth switching. Staff used to message me on WhatsApp at all hours. Now everything goes through the app and I can approve or decline in seconds. The team loves it."
"Managing four sites from one dashboard was the thing that sold us. We can see attendance, labour costs, and leave across all locations in real time. We caught an overtime issue that would have cost us thousands."
Built for shift-based businesses
Whatever your sector, if you manage people in shifts, NexFlow was built for you.
Hospitality
Restaurants, hotels, and bars with variable shift patterns and seasonal staff.
Retail
Multi-site retailers managing part-time and zero-hours contracts at scale.
Healthcare
Clinics and care providers with strict compliance and 24/7 shift coverage.
Care Homes
Residential and domiciliary care with complex rota requirements and CQC compliance.
Construction
Site managers coordinating trades, sub-contractors, and time-sensitive projects.
Logistics
Warehouses and delivery operations with round-the-clock staffing needs.
Facilities
Cleaning and security firms managing distributed teams across multiple client sites.
Education
Schools and colleges managing support staff, cover supervisors, and term-time contracts.
Do not see your sector?
If you manage shift workers, NexFlow can be configured to fit your business. Talk to us.
Talk to our teamConnects with the tools you already use
NexFlow plugs into your existing payroll, finance, and HR software so you are not starting from scratch. 50+ integrations with more added every month.
- ✓Payroll exports to Xero, Sage, BrightPay, and more
- ✓Two-way sync with Google Calendar and Outlook
- ✓Automate workflows with Zapier
- ✓Full REST API for custom integrations
The numbers speak for themselves
Take back control of your rostering
See NexFlow in action with a personalised demo for your team. We will show you how to cut your rota time from hours to minutes.
Free 14-day trial | No credit card required | Cancel anytime